SaluteIT — Salute SA

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Total Stock Value

R 0

Cost price · consumables in main cage

Consumable SKUs

Active products

Below Par

Need restocking

Equipment

— SKUs

Glassware

— SKUs

Active Cages

Events running

Open Orders

Pending or awaiting receipt

Pending Approvals

Awaiting approval

Vehicle Reminders

Service · License · Insurance

Today's Bookings

Vehicles out today

Event Calendar

Setup Event Breakdown

Below Par

Live Cages

SKU	Product	Category	Size	Cost	Per Unit	Sell	Par	In Stock

SKU	Item	Category	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

SKU	Item	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

SKU	Item	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

SKU	Item	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

SKU	Item	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

A simple list of fresh-produce items (garnishes, fruit, herbs). Not stock-counted — manage the items and their cost/supplier here.

SKU	Item	Size / Unit	Cost	Supplier	Actions

Inbound

Outbound

Shipments being sent TO this region

Fleet

Hired Vehicles

Show retired

Name	Rego	Type	Current km	AA R/km	Next Service	License	Insurance	Status	Actions

Upcoming

Today

This Week

Past

All

Date	Time	Vehicle	Event / Purpose	Driver	Status	Distance	Actions

Monthly breakage / missing / write-off history with values — from the equipment condition log.

Loading loss history…

Type at least 2 letters, or pick a category above, to browse every supplier pricelist in this region — prices compare side by side. The + button on a row adds that item straight onto an event's stock sheet.

include items never counted

One column per month. Only the current month is editable — once a later month has counts, earlier months lock permanently. Saving also sets the live Stock Cage to the counted numbers (each change logged).

All

In Stock

Recent

Below Par

Negative

SKU	Product	In Stock	Par Level	Status	Cost Price	Cost Value	Actions

Add to this event

Stock

Closing Stocktake

Consumption

Closing Record

Cracked Stock

Broken or Missing

Pricing

Staffing

Vehicles

Notes

Event Quote

Event Summary

Stock Sheet

SKU	Product	Total Stock	Opening	Issued	Closing	Consumption	Sell Price

A permanent record of where this event's stock ended up — even after close, when the live stock moves out to Main Cage and Cracked. Consumed / returned / broken / missing are preserved here so the numbers never zero out.

Closing Record

Expected closing is calculated from the Stock tab. Enter the actual physical count — differences are highlighted. This final count determines what returns to Main Cage on close.

Closing Stocktake

SKU	Product	Total Stock	Expected Closing	Actual Closing	Difference	Consumed	Sell Price	Revenue

Cracked Stock

Product	Qty	Reason	Notes / Destination	Status	Action

Broken or Missing

All items default to zero — assume nothing is missing. Update the Broken or Missing column when you've counted the difference.

SKU	Product	Opening	Total Closing	Broken	Missing	Total Lost

Event Staffing

Vehicle Bookings

Event Notes

Event Quote

Upload Photo / PDF

Event Summary / Recon

Cracked cage tracks damaged/open stock. Spirits counted in bottles AND 25ml shots.

SKU	Product	Type	Bottles	Shots (25ml)	Units	Reason	Date

A holding area for stock you're watching for expiry. During your weekly count, move at-risk stock here and set its expiry date — it leaves the Stock Cage count. Soonest-expiring shows first. Update the dates when you re-count.

SKU	Product	Qty	Expiry date	Status	Note	Actions

Pending Approvals

Stock Adjustments

Transfer Requests

Pending Invoices

Transfer Log

Filter:

Date/Time	From	To	SKU	Product	Qty	User	Notes

Order Sheets

Par Top-Up:

Past Orders

AI Invoice Scanner

Upload a supplier invoice (PDF or image) and AI will extract line items and populate the main cage automatically.

Drop invoice here or click to upload

PDF, JPG, PNG — up to 10MB

Main Cage Stocktake

Full inventory with cost values

CSV Export

All Event Cages

Stock levels across all active cages

CSV Export

Consumption Report

Sales and consumption per event

CSV Export

Order Sheet

All pending supplier orders

CSV Export

Cracked Stock

Damaged and open bottle log

CSV Export

Returns to Supplier

Sponsored Stock

Sponsored stock is tracked separately from purchased stock. It does not affect cost calculations or supplier orders.

Staff Profiles

All

Manager

Bartender

Barista

Bar Support

Waiter

Promo Staff

Warehouse Staff

Other

Client Feedback —

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Xero Integration —

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About this connection

Each region connects independently to its own Xero organisation. Switching regions in the sidebar shows the other region's connection state.

This connection powers: purchase orders (approved orders → Xero PO), scanned supplier invoices → draft Bills, breakage/consumption journals, and approved card receipts → spend transactions with the slip photo attached. "Access token expired" is normal — it refreshes itself on the next push.

My Hours

Credit Note Scanner

Upload a supplier credit note (PDF or image) and AI will extract the items and match them against your logged supplier returns.

Drop credit note here or click to upload

PDF, JPG, PNG — up to 10MB

Select items to return (enter qty for each):

Shown in staff lists. Auto-fills from first + last if you leave it blank.

• If only one of name or first_name/last_name is given, the other is auto-generated.
• Dates can be YYYY-MM-DD or MM/DD/YYYY. Rates can be "R100" or "100".
• Rows with no name are skipped.
• ⚠️ PII in the CSV file stays on your computer. Delete the CSV after import.

Tick each person, set their Setup/Event rate (pre-filled from their profile) and which phases they work — Setup · Event · Breakdown. Tick as many as you like, then Add.

StaffSetupEventPhases

Quick Add New Staff Member

First Name

Last Name

Phone (optional)

Saves a new staff profile and auto-selects them. Role + rates come from the fields below. Edit ID number, banking details, etc. later from Staff Profiles.

Assigned to:

Setup Event Breakdown

Flat fees (not per hour — the amount is what they get paid)

Day Rate

Dry Hire

Who this item is usually ordered from (order lines pre-fill this).

Glassware is added from the Glassware page. Pick "Bars and POS" for bar units & point-of-sale items.

Goes into Clean by default. Other conditions draw down from here as items are used.

For when you're entering existing stock that's already partly dirty / broken. The numbers below must add up to the Total above.

Sample format

sku,name,category,size,cost_price,sell_price,par_level,is_spirit,initial_stock
JWB-001,Johnnie Walker Black,Spirits,750ml,285,450,24,1,18
CAR-001,Carling Black Label,Beer,340ml,18,35,96,0,180

The client's own stock — added to this event at zero cost, so nothing bills through. Paste one item per line as Product name, qty (straight from Excel works), or upload a CSV with those two columns.

Upload CSV or just paste above — a header row is skipped automatically

Enter what you counted. Differences show in red; accepting sets the cage to the counted numbers (each change is logged as an approved adjustment). Last night's snapshot keeps the before picture.

show zero-stock items too

Enter what you physically counted. Anything that differs from the book value gets a Stocktake adjustment entry so the totals match your count — nothing is deleted.

Date *

Total (incl VAT) *

VAT shown

Each card needs its Xero account code (the credit card account in your Xero chart of accounts) so pushed receipts reconcile against the right card feed.

The stock cage is photographed automatically every night at 23:50. Pick a day for that evening's numbers, or a month for its month-end numbers. History starts 31 July 2026.

Format: SE followed by 3-5 digits (matches the quote system).

When stock leaves the warehouse

Blank = single-day event

Copy from existing cage (optional)

Copies stock, equipment & glassware lines (all quantities reset to 0). Custom prices and bars carry over.

Paste a drinks menu (or any list of items). Claude will estimate quantities for the pax count you set. Suggestions land in this cage as yellow rows — review the qtys, then click the save tick to confirm each one.

Max 10,000 characters. Brand names are optional — Claude will use generic categories.

Upload an invoice (PDF/photo) the client placed, or a CSV order a manager built in Excel (Save As → CSV; a Product column + Quantity column). AI matches every line to your products and — for invoices — carries the unit prices onto the sheet. Matched items land as yellow rows to review. Lines not in your catalog can be created as new products so nothing is missed.

Matched lines — untick any you don't want, adjust quantities:

Loading contacts from Xero...

Creates the contact in Xero immediately, then uses it for this PO.

Supplier name *

Contact first name

Contact last name

VAT number

Format: SE followed by 3-5 digits.

A version is saved automatically each time you Save (and before a close). Restore rolls this event’s stock back to that point — the current state is saved first, so a restore can itself be undone.

Only the creator, the people you tick below, and an Owner can edit this event. Everyone else can view it but can’t make changes.

Creator (always has access): —

No one matches that search.

The companies you order from. Tag each product with its usual supplier (in the product editor) so orders pre-fill — then you only change the exceptions.

Find a supplier in Xero (type to search — links automatically)

Bulk-set default supplier by category

Supplier:

Tick the categories they supply: Select all · Clear

Sets every product in the ticked categories to this supplier. You can still override individual products afterwards.

Everything this supplier can supply. On an order line, suppliers that carry the item show first — but you can still pick any supplier.

Duplicate items from another supplier

e.g. copy Norman Goodfellows' full range onto United. Only items not already here are added.

Add all items in a category

0 items in this catalog Clear all

Enter a quantity next to each item, then Add. Items go straight onto this event (no transfer or approval).

Use this ONLY when stock arrives directly from a shop or client — it lands in the cage immediately without touching Main Cage.
This is NOT how you move stock from Main Cage into your cage.

SELECTED ITEMS

No items selected yet

Moving from the shelf deducts this quantity from the Stock Cage count.

Shots (25ml each)

1 bottle (750ml) = 30 shots. Enter total shots cracked/lost.

Single units / cans cracked

Units per case

Used to calculate single unit cost from case price

Unit cost:—

Total cost:R 0.00

+ ADD EXTERNAL ITEM (not in cage)

Action for ALL cracked items logged:

Client Name

Delivery Address

Delivery Date

Who this item is usually ordered from (order lines pre-fill this).

Switch to "Glassware" or "Bars and POS" to move this item to that pool.

Condition counts

Total: 0 (missing not counted)

Typing into Dirty/Broken/Missing moves items out of Clean automatically (the total stays true). Edit Clean itself to correct the overall count. Saved as a manual stocktake adjustment.

Per-km running cost from the SA AA rate sheet. Used to auto-cost trips (Distance × Rate).

External supplier vehicle

You don't need the vehicle's details now. This request goes to the warehouse manager, who books it with the supplier and fills in the real registration, driver, rate and km. Just add a preferred supplier if you have one.

Preferred supplier (optional)

New hired vehicle

Name *

Registration *

Type

Make

Model

Hire company

Opening km

Optionally set the next reminder:

Next due date

Next due km

Enter the condition counts as they arrived. Totals must add up to — or be less than — the sent quantity. Anything unaccounted for becomes Missing.

Only clean items can be sent. Receiver will record what condition they arrived in.

Currently available clean: 0

Submitting immediately decrements your stock. The receiver will mark them as arrived in the other region.

Currently — Clean: 0 · Dirty: 0

Currently in repair: 0

Currently missing: 0

⚠ This permanently reduces the total count and cannot be undone via the UI.

For each equipment item, enter how many came back in each condition. The numbers must add up to the issued count. Anything not accounted for goes to Missing.

Also return remaining consumables (0 items) to Main Cage

Currently missing: 0

Each region has its own separate stock, users, and data. Switching will sign you out and reload the app.

Only Owner and Staffing Manager can edit staff profiles. You can always tweak individual permissions below after picking a preset.

Links this user to a staff profile with the same name in this region, so they can see their own hours on the "My Hours" page.