SaluteIT — Salute SA

Total Stock Value

R 0

Cost price · consumables in main cage

Consumable SKUs

Active products

Below Par

Need restocking

Equipment

— SKUs

Glassware

— SKUs

Active Cages

Events running

Open Orders

Pending or awaiting receipt

Pending Approvals

Awaiting approval

Vehicle Reminders

Service · License · Insurance

Today's Bookings

Vehicles out today

Event Calendar

Setup Event Breakdown

Below Par

Live Cages

SKU	Product	Category	Size	Cost	Per Unit	Sell	Par	In Stock

SKU	Item	Category	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

SKU	Item	Clean	Dirty	Broken	In Repair	Loaned	Missing	Total	Par	Actions

Inbound Transfers from Other Region

Shipments of equipment or glassware being sent TO this region

Outbound (from this region)

Show retired

Name	Rego	Type	Current km	AA R/km	Next Service	License	Insurance	Status	Actions

Upcoming

Today

This Week

Past

All

Date	Time	Vehicle	Event / Purpose	Driver	Status	Distance	Actions

All

Recent

Below Par

Negative

SKU	Product	In Stock	Par Level	Status	Cost Price	Cost Value	Actions

Add to this event

Stock

Closing Stocktake

Consumption

Cracked Stock

Broken or Missing

Pricing

Staffing

Vehicles

Notes

Event Summary

Stock Sheet

SKU	Product	Total Stock	Opening	Issued	Closing	Consumption	Sell Price

Expected closing is calculated from the Stock tab. Enter the actual physical count — differences are highlighted. This final count determines what returns to Main Cage on close.

Closing Stocktake

SKU	Product	Total Stock	Expected Closing	Actual Closing	Difference	Consumed	Sell Price	Revenue

Cracked Stock

Product	Qty	Reason	Notes / Destination	Status	Action

Broken or Missing

All items default to zero — assume nothing is missing. Update the Broken or Missing column when you've counted the difference.

SKU	Product	Opening	Total Closing	Broken	Missing	Total Lost

Event Staffing

Vehicle Bookings

Event Notes

Event Summary / Recon

Cracked cage tracks damaged/open stock. Spirits counted in bottles AND 25ml shots.

SKU	Product	Type	Bottles	Shots (25ml)	Units	Reason	Date

Pending Approvals

Stock Adjustments

Transfer Requests

Pending Invoices

Transfer Log

Date/Time	From	To	SKU	Product	Qty	User	Notes

Order Sheets

Par Top-Up:

Past Orders

AI Invoice Scanner

Upload a supplier invoice (PDF or image) and AI will extract line items and populate the main cage automatically.

Drop invoice here or click to upload

PDF, JPG, PNG — up to 10MB

Main Cage Stocktake

Full inventory with cost values

CSV Export

All Event Cages

Stock levels across all active cages

CSV Export

Consumption Report

Sales and consumption per event

CSV Export

Order Sheet

All pending supplier orders

CSV Export

Cracked Stock

Damaged and open bottle log

CSV Export

Returns to Supplier

Sponsored Stock

Sponsored stock is tracked separately from purchased stock. It does not affect cost calculations or supplier orders.

Staff Profiles

All

Manager

Bartender

Barista

Bar Support

Waiter

Promo Staff

Warehouse Staff

Other

Client Feedback —

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Xero Integration —

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About this connection

Each region connects independently to its own Xero organisation. Switching regions in the sidebar shows the other region's connection state.

Phase A: connection only. Pushing approved orders, supplier invoices, and event sales to Xero comes in later phases.

My Hours

Credit Note Scanner

Upload a supplier credit note (PDF or image) and AI will extract the items and match them against your logged supplier returns.

Drop credit note here or click to upload

PDF, JPG, PNG — up to 10MB

Select items to return (enter qty for each):

Shown in staff lists. Auto-fills from first + last if you leave it blank.

• If only one of name or first_name/last_name is given, the other is auto-generated.
• Dates can be YYYY-MM-DD or MM/DD/YYYY. Rates can be "R100" or "100".
• Rows with no name are skipped.
• ⚠️ PII in the CSV file stays on your computer. Delete the CSV after import.

Quick Add New Staff Member

First Name

Last Name

Phone (optional)

Saves a new staff profile and auto-selects them. Role + rates come from the fields below. Edit ID number, banking details, etc. later from Staff Profiles.

Assigned to:

Setup Event Breakdown

Who this item is usually ordered from (order lines pre-fill this).

Glassware is added from the Glassware page.

Goes into Clean by default. Other conditions draw down from here as items are used.

For when you're entering existing stock that's already partly dirty / broken. The numbers below must add up to the Total above.

Sample format

sku,name,category,size,cost_price,sell_price,par_level,is_spirit,initial_stock
JWB-001,Johnnie Walker Black,Spirits,750ml,285,450,24,1,18
CAR-001,Carling Black Label,Beer,340ml,18,35,96,0,180

Format: SE followed by 3-5 digits (matches the quote system).

When stock leaves the warehouse

Leave blank for a single-day event

When stock returns to the warehouse

Copy from existing cage (optional)

Copies stock, equipment & glassware lines (all quantities reset to 0). Custom prices and bars carry over.

Paste a drinks menu (or any list of items). Claude will estimate quantities for the pax count you set. Suggestions land in this cage as yellow rows — review the qtys, then click the save tick to confirm each one.

Max 10,000 characters. Brand names are optional — Claude will use generic categories.

Loading contacts from Xero...

Creates the contact in Xero immediately, then uses it for this PO.

Supplier name *

Contact first name

Contact last name

VAT number

Format: SE followed by 3-5 digits.

Only the creator, the people you tick below, and an Owner can edit this event. Everyone else can view it but can’t make changes.

Creator (always has access): —

The companies you order from. Tag each product with its usual supplier (in the product editor) so orders pre-fill — then you only change the exceptions.

Find a supplier in Xero (type to search — links automatically)

Bulk-set default supplier by category

Supplier:

Tick the categories they supply: Select all · Clear

Sets every product in the ticked categories to this supplier. You can still override individual products afterwards.

Enter a quantity next to each item, then Add. Items go straight onto this event (no transfer or approval).

Use this when stock arrives directly from a shop or client — it lands in the cage immediately without touching Main Cage.

SELECTED ITEMS

No items selected yet

Shots (25ml each)

1 bottle (750ml) = 30 shots. Enter total shots cracked/lost.

Single units / cans cracked

Units per case

Used to calculate single unit cost from case price

Unit cost:—

Total cost:R 0.00

+ ADD EXTERNAL ITEM (not in cage)

Action for ALL cracked items logged:

Client Name

Delivery Address

Delivery Date

Who this item is usually ordered from (order lines pre-fill this).

Switch to "Glassware" to move this item to the Glassware page.

Condition counts

Total: 0 (missing not counted)

Direct edits here are logged as a manual stocktake adjustment. Use the row actions on the Equipment page (Wash, Repair, etc.) for normal operations.

Per-km running cost from the SA AA rate sheet. Used to auto-cost trips (Distance × Rate).

New hired vehicle

Name *

Registration *

Type

Make

Model

Hire company

Opening km

Optionally set the next reminder:

Next due date

Next due km

Enter the condition counts as they arrived. Totals must add up to — or be less than — the sent quantity. Anything unaccounted for becomes Missing.

Only clean items can be sent. Receiver will record what condition they arrived in.

Currently available clean: 0

Submitting immediately decrements your stock. The receiver will mark them as arrived in the other region.

Currently — Clean: 0 · Dirty: 0

Currently in repair: 0

Currently missing: 0

⚠ This permanently reduces the total count and cannot be undone via the UI.

For each equipment item, enter how many came back in each condition. The numbers must add up to the issued count. Anything not accounted for goes to Missing.

Also return remaining consumables (0 items) to Main Cage

Currently missing: 0

Each region has its own separate stock, users, and data. Switching will sign you out and reload the app.

Only Owner and Staffing Manager can edit staff profiles. You can always tweak individual permissions below after picking a preset.

Links this user to a staff profile with the same name in this region, so they can see their own hours on the "My Hours" page.